Job Description

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.

Title: Legal Executive Assistant -IP Litigation
Location : Hybrid - Washington, DC

Key Notes

• Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
• Work closely with high-level partners and clients, managing critical operations
• Join a culture of collaboration and high performance, fostering professional growth
• Hybrid work flexibility available after onboarding
• Competitive compensation and comprehensive benefits package

Responsibilities:

• Support multiple partners with complex schedules, high-level priorities, and client engagement
• Serve as a proactive right hand to partners, connecting departments and coordinating critical projects
• Delegate and oversee administrative and document work to support teams, ensuring timely completion
• Coordinate and maintain attorney calendars, travel, and meeting logistics
• Draft correspondence, reports, presentations, and other deliverables with a high level of detail
• Liaise directly with clients and external contacts on behalf of attorneys
• Support Patent Litigation trial teams, including potential travel
• Lead preparation and coordination for internal meetings and client team sessions
• Oversee prebilling, international billing, and budget monitoring for client matters
• Ensure electronic and paper files are managed in compliance with firm standards

 

Requirements:

• Minimum 5 years of executive-level administrative experience supporting partners or senior executives
• Experience supporting Patent Litigation, ITC, and IPR filings
• Advanced skills in Microsoft Word, Excel, and PowerPoint
• Strong organizational and time-management skills with the ability to manage high-priority tasks
• Excellent communication, discretion, and interpersonal skills
• Experience working in a fast-paced, professional services environment
• Demonstrated ability to handle sensitive and confidential information

Education: 

• Required: High School Diploma or GED
• Preferred: Bachelor’s Degree

Benefits:

• Medical, Dental and Vision Insurance 
• Health savings account (HSA)
• Flexible spending account (FSA)
• Commuter spending account
• Basic life and accidental death & dismemberment insurance (AD&D)
• Short Term and Long Term Disability coverage
• Guide+Thrive (EAP)
• Critical illness insurance
• 401(k) and Profit sharing plan
• PTO and Holiday 
• Plus much more!

 

Job Tags

Holiday work, Temporary work, Worldwide, Flexible hours,

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