Legal Executive Assistant-Corporate Job at Naviga, Minneapolis, MN

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  • Naviga
  • Minneapolis, MN

Job Description

Naviga Recruiting & Executive Search is proud to partner with a leading global business law firm to find a collaborative, results-oriented Legal Executive Assistant-Corporate to join their team. This prestigious law firm, headquartered in Chicago, IL, and London, England, is known for its multi-billion-dollar operations, employing over 3,600 lawyers worldwide. The firm fosters a culture of collaboration, high standards, and professional growth. This is a unique opportunity to work in a fast-paced environment that values problem-solving and innovation while supporting some of the top professionals in the legal industry.
Title: Legal Administrative Assistant-Corporate
Location : Hybrid- Minneapolis, MN
Key Notes

  • Support a renowned, multi-billion-dollar global law firm with a reputation for excellence
  • Work closely with high-level partners and clients, managing critical operations
  • Join a culture of collaboration and high performance, fostering professional growth
  • Hybrid work flexibility available after onboarding
  • Competitive compensation and comprehensive benefits package
Responsibilities:
  • Support multiple partners by executing a broad range of tasks that positively impact their ability to manage clients, deadlines, and projects.
  • Proactively manage calendars using Outlook; coordinate meetings, resolve scheduling conflicts, and organize travel.
  • Collaborate with Legal Support Assistants and Legal Administrative Assistants by delegating tasks while maintaining responsibility for project outcomes.
  • Prepare agendas, reports, correspondence, and presentations—some of which may contain confidential content.
  • Participate in and coordinate logistics for internal and client-facing meetings, ensuring accuracy and completeness of materials.
  • Draft and proof correspondence and communications, maintaining professionalism in tone and format.
  • Develop relationships with internal departments and external contacts, including clients, to ensure smooth workflow and communication.
  • Support billing activities, including prebill review, coordination with billing and collections teams, and budget tracking.
  • Ensure all electronic and paper files are organized in compliance with Information Governance policies.
  • Participate in practice group meetings and contribute to the preparation, review, and distribution of related materials.
Requirements:
  • Minimum of 5 years of professional executive administrative experience, preferably in a legal or professional services setting.
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Excellent communication, interpersonal, and organizational skills.
  • Ability to manage multiple high-priority tasks simultaneously with precision and professionalism.
  • Strong discretion, sound judgment, and the ability to handle confidential matters appropriately.
  • Proactive, dependable, and adaptable in a fast-paced, deadline-driven environment.
  • Demonstrated success in supporting high-level executives or partners in complex scheduling, travel coordination, and billing processes.
Education: 
  • Required: High School Diploma or GED
  • Preferred: Bachelor’s Degree
Benefits:
  • Medical, Dental and Vision Insurance 
  • Health savings account (HSA)
  • Flexible spending account (FSA)
  • Commuter spending account
  • Basic life and accidental death & dismemberment insurance (AD&D)
  • Short Term and Long Term Disability coverage
  • Guide+Thrive (EAP)
  • Critical illness insurance
  • 401(k) and Profit sharing plan
  • PTO and Holiday 
  • Plus much more!

 

Job Tags

Holiday work, Temporary work, Worldwide, Flexible hours,

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