Job Description

Position Overview:

The Documentation Specialist is responsible for the final review and processing of all customer documentation.

Principal Duties and Responsibilities:

• Maintenance of quality system records including filing, preparation of documents for scanning, scanning of documents, and verification of scanned documentation
• Status review of work orders to ensure that all operations have been completed and adequately documented using Good Manufacturing Practices.
• Production tracking/ inventory creation/ closing of work orders via the ERP system
• Creation of shipping documentation for all outgoing orders, including Packing Slip, Certificate of Conformance, and all documentation needed per customer, regulatory, and company requirements
• Final review of documentation for 100% accuracy, completion, and legibility, before providing to the customer.

Other tasks may include but are not limited to the following:

• Review customer purchase orders and enter sales orders.
• Send Acknowledgement and Confirmation communications to customers.
• Assist in compiling work order packets by printing out existing blueprints and inspection sheets.
• Assist in maintaining open order status records.
• Assist with various tasks within the department as needed.

Qualifications & Skills:

• Reliable attendance, punctuality, and flexibility are essential for this position.
• Excellent attention to detail in work required.
• Excellent verbal and written communication skills required.
• Ability to work independently and in team environment.
• Ability to stay focused and detail oriented in a fast paced, collaborative environment
• Computer skills including Microsoft Excel and Adobe required.
• ERP System knowledge is preferred (Sage X3 beneficial, not required).

Position Type/Expected Hours of Work

• This is a full-time position.
• Schedule: Monday – Friday 9 -5:30pm

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